Stock & reports

Know which parts are low and how the garage is doing

Enter how many of each part you have, and GarageBilling takes them off as you bill and warns you when a part runs low. Six reports show your revenue, pending payments, stock, customers, GST and most-billed work, for the period you pick.

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Stock

Spare parts stock that keeps itself up to date

Set the quantity in hand and a low-stock level for each part
Saving a bill takes the parts off stock; editing or cancelling puts them back
Low-stock and out-of-stock alerts on the Inventory screen
Services and labour are never counted as stock

One-off lines typed into a bill are not linked to a stock item, so they do not change stock.

Oil Filter

12 in stock

Brake Pad Set (Front)

2 left · alert at 3

Low

Chain Sprocket Set

Out of stock

Out

Reports

Six reports, plain numbers

Report	What it shows
Revenue	Daily and monthly billing totals.
Pending payments	Every unpaid and part-paid bill, with how long it has been due.
Stock	Stock value and the parts running low.
Customers	Top customers and what each one owes.
GST	Taxable value with CGST and SGST by rate.
Services & parts	The services and parts you bill most.

Pick the period (for example this month or this year), then export as PDF or CSV. Reports show what you have recorded in GarageBilling; they are not a full accounting or profit-and-loss system.

Revenue report in GarageBilling for the month: total revenue, paid versus pending, number of bills and average bill value — The revenue report for the month

Phone and computer

On Android and on the web

Android app

Stock, alerts and all six reports, with PDF and CSV export.

Web (computer)

The same stock and reports on a bigger screen, plus importing your parts list from Excel or CSV.

Questions garage owners ask

Does stock go down automatically when I make a bill?

Yes, for parts from your inventory. When you save a bill, the quantities on it come off stock. If you edit or cancel the bill, stock is adjusted back. Services and labour have no stock.

Will GarageBilling stop me billing a part that shows zero stock?

No. Stock is there to inform you, not to block a sale. If you fitted a part, you can always bill it; the stock count will simply go below zero until you update it.

Can I manage purchases from suppliers?

No. GarageBilling keeps a count of parts and alerts you when they run low. It does not handle purchase orders, supplier bills or accounts.

Can I download my reports?

Yes. Reports can be exported as PDF or CSV, and you can export all your bills, for example to share with your accountant.

Step by step